Storage and transfer of ED

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With electronic document management, all documentation is initially generated in electronic form. Paper versions are scanned and uploaded to the system. Signed documents are transmitted via the company's local network or via the Internet through channels protected by EDI services. Of course, you can send ED by regular e-mail, but then it will only be a copy philippines whatsapp number database for review; such copies do not have any legal force. In addition, the state accepts ED only through approved systems.

There are several ways to store electronic documentation: in cloud storage, on a computer, on removable media (flash drives, CDs, etc.) and in the EDI operator's archive. The last option is the most secure.

Cost of service
If we assume that the company already has an electronic signature certificate, then implementing EDI will be relatively inexpensive. As a rule, online services do not charge a connection fee, but they set a price for directly sending a document. In such cases, an outgoing file costs an average of 10₽. Incoming ones are usually free. It happens that the operator sets a fixed amount for a monthly package, for example, from a hundred or a thousand documents.

Also, many ECM systems require licenses. The cost depends on the functionality of the program, the duration of the "subscription", and sometimes the number of users who will be connected to it. You can buy software for a year for 3,000 rubles, or for 100,000.

Conclusions
Electronic document management is a modern approach to working with documentation, which is gradually capturing all areas of business. Those companies that have not yet implemented EDI are most likely already planning this step, because without it, a significant part of business processes slows down significantly. With EDI, a document can travel from Moscow to Vladivostok and back in a few seconds - and you will not need to worry about whether it will be delivered, approved, or sent back for correction. All this can be monitored in special services.

Now you know what electronic document management is based on and why it is needed.

Author: Eurobyte